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Page Update: 12th January 2024

Who we are:
Friends of Garthorne Road Nature Reserve thereafter (Us or We) are a group of residents and others whose objects are:

  1. To conserve and restore and improve the reserve as an area of ecological significance an increase the biodiversity of the reserve.
  2. To promote the benefit of inhabitants of London and in particular the Borough of Lewisham by advancing education and providing facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.

1.) Purpose of this Policy
This Privacy Policy sets out what personal data we collect and use, for what purposes and to whom your personal data may be disclosed by us in the context of these Mailings. Further, this Privacy Policy includes important information regarding your rights with respect to the processing of your personal data. We encourage you to read this Privacy Policy very carefully.

We are a forum for the reserve users to discuss issues, run events at Garthorne Road Nature Reserve and work in partnership with Lewisham Council Conservation section.

From time to time, we may need to change this Privacy Policy. The most recent version of this Privacy Policy is available on our website. In case of important changes of our Privacy Policy, we will inform you on these changes.

2.) Purpose for storing your personal information.
We have a combined mailing list which stores your personal information so that we can advise you of our activities. In the context of our mailings, we collect your personal data because you have asked to be a member our mailing lists and to be notified of our activities.

3.) How do we obtain your personal data
We obtain information about you directly from you from the information you provided to us when you join our mailing lists.

4.) Legal basis for processing your data
Our legal basis for processing your personal data with respect to our mailings is that it is within our legitimate interests to promote us and inform you of events and activities we run there to members of the public who have expressed their interest in them. You can unsubscribe from our mailing list at any time by clicking the unsubscribe link at the bottom of our emails. You are protected under the General Data Protection Regulation (GDPR) 2018.

5.) The Personal data we store
We hold any or all of the following personal data about you in order to send you our mailings: Your title(s), First and Last Names (required), Email address, Home and Mobile phone numbers (optional) and which activities you have registered for.

We do not share personally emails addresses to any third parties.
We will ensure that, where relevant, safeguards are implemented to ensure the protection of your personal data. Only the following persons of ‘The group’ includes Chair/Conservation Co-ordinator and Secretary has access to your personal data.

6.) How long do we store your personal data?.
We will store your personal data as listed above until you inform us that you no longer wish to receive our mailings, we cease sending the relevant mailing, or your email address is no longer in use.

7.) Your Rights and How to Exercise Them

We respect your rights and provide you with the necessary means to exercise them. Please take note of the following:

  • You have the right to be informed about and access your personal data.
  • You can request the rectification of any inaccuracies in your personal data.
  • You have the right to request the erasure of your personal data (“right to be forgotten”) under certain circumstances.
  • If you wish, you can limit the processing of your personal data.
  • Upon request, we will provide your personal data in a structured, commonly used, and machine-readable format. If technically feasible, we can also transmit your personal data to another organization.
  • You have the right to object to the processing of your personal data.
  • If you believe that your rights have been violated, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Additionally, you can always manage your email preferences by clicking the “unsubscribe” link at the bottom of every email sent to you.

We are committed to ensuring the security and privacy of your personal data and will do our best to fulfil our obligations regarding your rights.

To exercise any of these rights except the last one, please contact us. You will find ours contact details at the bottom of this Privacy Policy.

8.) Contact information
If you have any questions, comments or complaints in relation to this Privacy Policy or the processing of your personal data by us in the context of the Mailings, please feel free to contact The Friends of Garthorne Road Nature Reserve via E-mail garthorne.reserve@gmail.com